Below is the current Constitution and By-Laws as of the 2021 revision. If you would like to print out a copy there is an attachment in a pdf format for you to use. Click CONSTITUTION for the 2021 pdf copy of the Constitution and the By-Laws.
Constitution
Wyoming Engineering and Surveying Society
Constitution & Bylaws
(2021)
Article I
NAME
Section 1. This Society shall be known as the Wyoming Engineering and Surveying Society (WES),
hereinafter called the Society.
MISSION
Section 2. The mission of the Society:
A. Support and enhance participation among individuals involved in the engineering
and surveying professions in the State of Wyoming.
B. Fulfill this mission predominately through an annual, statewide convention.
C. The annual conventions shall bring participants together to:
i. Promote collaboration, discussion, and fellowship;
ii. Provide opportunities to acquire Continuing Professional Competency
(CPC) credits;
iii. Provide opportunities to review available tools and skills through industry
exhibitors;
iv. Enhance public recognition and professional awareness of engineering
and surveying projects recently completed in the state; and
v. Provide support for and recognition of engineering and surveying
students at colleges and universities in the state.
NATURE
Section 3. This Society shall operate as a 501(c)(6) non-profit association.
GENDER REFERENCES
Section 4. Masculine/singular terms, when used in these governance documents, shall include the
feminine/plural.
NON-DISCRIMINATION
Section 5. The Society does not and shall not discriminate on the basis of race, color, religion, sex,
gender, age, national origin, disability, marital status, political affiliation, or military status in any
of its activities or operations. These activities include, but are not limited to, hiring and firing of
staff, selection of volunteers and vendors, and provision of services.
Article II
MEMBERSHIP
Section 1. The Society shall consist of Members, Honorary Members, Student Members, and
Charter Members.
Section 2. Membership in the Society is open to all who have an appreciation for and are
supportive of the engineering and/or surveying profession(s).
Section 3. Student membership in the society is open to all who are actively pursuing a higher
education degree.
Section 4. Anyone wishing to become a Member or a Student Member shall complete and submit
an Application for Membership to the Executive Director of the Society. The Application for
Membership shall be accompanied by dues for one year.
Section 5. When a Student Member has completed their degree at a college or university, they
shall notify the Executive Director and they will be changed to Member status.
Section 6. Any person may be elected to Honorary Membership in the Society by the unanimous
vote of the Past Presidents convened at the Annual Meeting. The term Member shall also include
Honorary Members. Honorary Members shall be exempt from dues.
Section 7. Upon the written request of five members that for a cause therein set forth a member
be expelled, the Executive Committee shall investigate the matter, and shall advise the accused
of the charges. The accused shall be allowed sixty days in which to answer the charges, after
service has been had upon them, either in person, or by registered mail, and should they not
answer they will stand expelled. If they answer the charges, the Executive Committee shall
consider the matter and refer it to a vote of the Society. It shall take a three-quarter vote of the
members voting to expel. The vote shall be closed thirty days after the Secretary/Treasurer sends
out notice of the ballot.
Section 8. Members who joined the Society prior to May 1, 1918, shall be known as Charter
Members. The term Member shall also include Charter Members.
Article III
DUES
Section 1. The dues shall be set by a vote of the membership convened at the Annual
Meeting. Dues are to be paid annually with membership being granted for the calendar year
within which the annual meeting was held. Any member whose dues are delinquent for two years
shall be removed from the membership. Reinstatement of membership shall be accompanied by
an application per Article II Section 4.
Article IV
OFFICERS
Section 1. The officers of the Society shall consist of a President, Vice President,
Secretary/Treasurer, and Immediate Past President. The Executive Committee is composed of
the President, Vice President, and Secretary/Treasurer
PRESIDENT
Section 2. The President shall preside at all meetings of the Society and enforce a due observance
of the Bylaws and Operating Practices, and shall appoint committee and task force chairs, unless
otherwise described. The President shall announce the result of all balloting and other votes of
the Society, shall convene special meetings when petitioned by ten members of the Society, and
shall perform such other duties as appertain to the office.
VICE PRESIDENT
Section 3. The Vice President shall assist the President of the Society and shall perform the duties
of the President during the absence of the President. The Vice President is responsible for
preparing the convention program.
SECRETARY/TREASURER
Section 4. The Secretary/Treasurer shall oversee the financial affairs of the Society, participate in
the Finance and Budget committee, review the financial documents maintained by the Executive
Director, deliver a financial report to the Society at the Annual Meeting, and provide to their
successor at the end of the official term, all books, papers, and other documents appertaining to
the office as may be required by the Society.
IMMEDIATE PAST PRESIDENT
Section 5. The Immediate Past President shall serve in a non-voting, advisory capacity to the
Executive Committee. The Immediate Past President shall serve as Chair of the Nomination
Committee, as well as a liaison between the Nominations and Executive Committees.
OFFICES DECLARED VACANT
Section 6. Any office may be declared vacant by the Executive Committee of the Society for
inability or for non-attendance, or for neglect of official duties.
VACANCIES, HOW FILLED
Section 7. All vacancies which may occur by death, resignation or otherwise shall be filled by
appointment by the Executive Committee and such person shall hold office until the next annual
election.
TERM OF OFFICE
Section 8. The term of the office of the President, Vice President, Secretary/Treasurer, and
Immediate Past President, shall be one year, the official term beginning at the close of business
of the annual meeting and ending at the close of business at the next annual meeting.
SUCCESSION OF OFFICES
Section 9. The Vice President shall be nominated for President, and the Secretary/Treasurer shall
be nominated for Vice President following their respective one-year terms.
Article V
EXECUTIVE DIRECTOR
Section 1. The Executive Director shall maintain all records of the Society, keep a record of the
minutes of meetings of the Society, develop and maintain a roster of the names and addresses of
all members, and perform correspondence of the Society. The Executive Director shall collect
membership dues, manage the financial affairs of the Society, provide information to the
Secretary/Treasurer for a financial report to the Society at the Annual Meeting, and deliver up to
the successor when required all books, papers, and other documents appertaining to the office
as may be required by the Society. The Executive Director shall deliver up, when legally called
upon to do so, all money, bonds, papers, books, and other documents belonging to the Society to
the successor in office or to whom the Society may specially appoint. The Executive Director shall
not concurrently serve as an officer, committee chairman, member of a committee, task force
chairman, or member of a task force.
Section 2. The Executive Director will be hired by the Executive Committee using a qualifications-
based selection. The Executive Director and the Executive Committee shall enter into a contract
which may be renewed annually at the discretion of the Executive Committee.
Article VI
COMMITTEES
Section 1. There shall be an Executive Committee composed of the President, Vice President, and
Secretary/Treasurer. It shall be the duty of the Executive Committee to prepare the program for
meetings, and to discharge all other duties that may be required of them by the Society. This
Committee shall be empowered to act on matters requiring prompt action between meetings of
the Society. It shall approve all bills if correct, payable by the Society, and report as quickly as
possible on any business they may have on hand. Any matters coming before the Society may be
referred to this Committee, without vote, provided no objection is made thereto.
Section 2. The President shall appoint individuals to chair the following committees: Convention,
Finance and Budget, Legislative, Presidential Project Award, Publicity, Resolutions, Scholarship,
Site Selection, and such other committees and task forces as may be deemed necessary. All
committee chairman and members shall be Members of the Society.
Section 3. The Nominating Committee shall be chaired by the Immediate Past President of the
Society. If the immediate Past President is unable to chair this committee, the committee shall be
chaired by the next immediate Past President able to serve as Chairman. The Chairman shall
appoint two other Past Presidents to serve on the Nominating Committee.
Article VII
ELECTIONS
Section 1. The election of officers shall take place at the Annual Meeting by a vote of the
membership convened at the Annual Meeting. A slate of candidates shall be considered by the
Nominating Committee and a recommendation made to the membership to be voted on at the
Annual Meeting.
TIME AND PLACE OF MEETING
Section 2. The time of the annual meetings shall be determined by the Executive Committee. The
place of meetings shall be determined by vote of the membership convened at the Annual
Meeting.
Article VIII
VOTING PRIVILEGES
Section 1. Any Member, Honorary Member, or Student Member in good standing is eligible and
shall be entitled to vote.
Section 2. Except as otherwise provided in these Bylaws, eligible voters must be present at any
meeting in order to exercise their right to vote.
Article IX
QUORUM
Section 1. A quorum shall consist of twenty of the Members.
Article X
AVAILABILITY OF GOVERNANCE DOCUMENTS
Section 1. The Society Operating Practices shall be made available to all members on demand in
an electronic format available via request from any member and on the Society website.
Article XI
MANUAL
Section 1. Robert’s Rules of Order, Newly Revised (current edition) shall be the manual governing
parliamentary work.
Article XII
USE OF DUES
Section 1. All money paid into the treasury shall be used as deemed expedient by the members
of the Society.
Article XIII
AMENDMENTS
Section 1. The Articles of these Bylaws may be amended at any Annual Meeting by a two-thirds
vote of the members voting, or the ballot may be by mail or email. If the vote is to be conducted
by mail or email ballot the Executive Director shall send a copy of the proposed amendment,
together with a ballot, to each member. After sixty days from the time when ballots are sent out
by the Executive Director, the ballot shall be closed. The Executive Director shall examine the
ballot and advise the President of the vote of the amendment.
Article XIV
DISSOLUTION
Section 1. Upon dissolution of the Society, any remaining funds shall be distributed to one or more
regularly organized and qualified educational, scientific, or philanthropic organizations to be
selected by the Executive Committee.