Privacy Policy

Effective as of October 1, 2020

The Wyoming Engineering Society (“we”, “us,” or “WES” or with “our”) has developed this policy statement (“Privacy Policy”) to assist end users (referenced herein with “you” or “user” or with “your”) of WES’s Web site located at www.WyomingEngineeringSociety.org (“Site”) in understanding the personally identifiable information (“PII”) collection and use practices for WES’s Site. PII, as such term is used herein, includes information that can identify a specific individual, such as, without limitation, a name, address, phone number, or e-mail address. WES reserves the right to change this Privacy Policy at any time. If WES makes changes to this Privacy Policy, WES will post those changes at this location. Please review this Privacy Policy on a periodic basis. By using the Site, you signify your agreement to the terms of this Privacy Policy.

What Information Does WES Collect?

PLEASE NOTE: THE TYPE OF DATA COLLECTED BY WES WILL VARY WITH THE FUNCTIONALITY OFFERED BY THE SITE AND YOUR USE OF THE SITE. MOREOVER, CERTAIN DATA SUBMISSION IS VOLUNTARY. Below, we provide specific examples of the types of PII WES may collect through the Site.

Contact Information: WES may request or require contact information, such as your name, address, phone number, facsimile number, and e-mail address, when you seek access to certain portions of the Site, register for programs or events and/or make purchases through the Site.

Demographic Information: WES may collect and compile demographic data (e.g., general employment information such as organization, title, and position).

Transactional Information: WES may create and maintain a database of aggregated information about the transactions that occur on the Site (e.g., tool or feature (and related database) utilization, registration information, and activity, navigation, or content selection data).

Financial Information: WES may use credit card account information to facilitate payments for resources, programs and/or events available on the Site.

Technical Information: WES may also collect Internet Protocol (IP) addresses from all users of our Site as well as the date and time of access and the Web page(s) accessed. WES may also catalog your log-in information and the type of computer, browser, or operating system used by the user.

How Does WES Use that Information?

To operate the Site and provide and/or enhance certain of its features, tools, and functionality and to otherwise provide and improve the quality of the programs, solutions, and services WES may offer or make available, WES may collect PII from different parts of its Site. WES gathers PII during the registration or content submission (for example, and without limitation, when submitting comments or questions) processes available on the Site. However, WES may also collect or request PII at other times, including, but not limited to, when you sign up for programs or events available through the Site. Below, is more detail on how WES may use your PII.

Contact Information: WES may use your contact information in connection with the provision of its solutions, services, and content and to enable you to participate in any activities, events, promotions, and/or offerings available through the Site. WES may also use your contact information to facilitate registration for a particular program, event, service or solution, to advertise its programs, events, or services, to create a personalized experience for you, to provide you with news and information, to contact you regarding a survey, to assist with security or fraud prevention or response measures, and to get in touch with you with respect to transactions conducted through the Site, material changes in our Site’s policies and agreements, new programs, events or services WES may offer, or otherwise. In addition, WES may supplement the PII collected from you with information about you obtained from other sources, such as, without limitation, from WES’s advertisers, business partners, members, or WES may engage in cross-border transfers of PII in order to provide or enhance our ability to provide or advertise our programs, events, services, or solutions and/or the programs, events, services, or solutions of others and to otherwise tailor the Site. WES will not share, license, and/or sell your contact information with or to third parties including, without limitation, WES’s members, agents, contractors, advertisers or business partners. WES may share your contact information with or to a third party to provide or improve our programs, events, services, or online solutions and to allow for on-line registration for programs, events, or services, the online provision of software applications, and/or for other internal business purposes.

Demographic Information: WES may use demographic information for marketing, administrative, management, lobbying, and monitoring purposes both in order to continue to provide or improve the Site as well as to provide or improve WES’s solution, program, event or service offerings. In addition, WES may share, license, and/or sell survey results and aggregated demographic data collected through the Site with or to third parties, including, without limitation, its affiliates, advertisers, business partners, the general public, the news media, and the U.S. Government and state governments, not only as may be required by law, but also for advertising purposes, for release to third parties, and/or to participate in government programs and initiatives. However, such survey or aggregated information will not identify any particular user.

Transactional Information: WES may use transactional information for marketing, administrative, and support purposes in order to provide or improve the Site and its solution, program, event or service offerings and may also share, license, and/or sell such transactional data for such purposes with or to third parties, including, without limitation, advertisers or business partners.

Financial Information: WES may use credit card or online payment information to process payments for events, programs or resources made available to users on the Site. However, WES does not store your credit card information.

Technical Information: WES may use technical information, such as your IP address or browser type, to help diagnose problems with our servers, analyze Site usage trends, track user movements on the Site, and to otherwise manage and monitor our Site.

Business Transactions: In the event that WES goes through a business transaction, such as a bankruptcy event, merger, investment transaction, or acquisition by another entity involving the sale of all or a portion of its assets, please note that the PII collected and retained by WES may be among the assets transferred or reviewed. In the event a transaction of this kind occurs that results in the transfer of PII to a purchaser of all or a portion of the assets or ownership interests of WES, WES will notify you via e-mail and/or place a prominent notice on the Site for thirty (30) days of any such change in ownership or control and the possibility of changes being made to this Privacy Policy.

Legal Action. WES may disclose PII when legally required to do so in accordance with subpoenas, government requests or regulations, or legal proceedings. WES may also disclose PII to protect against misuse or unauthorized use of the Site or as is otherwise required to limit legal liability, protect or defend our rights, property, or interests, or protect the safety, rights, or property of other end users or customers.

What About the Use of Cookies and Other Data Collection Techniques?

WES or its contractors may use cookies, web beacons, tags, log-in files, and/or other similar data collection or tracking techniques to enhance and/or monitor your experience while using our Site. Cookies and other related techniques are generally pieces of information, which WES uses for record-keeping purposes and which the Site may transfer to us and/or your computer’s Web-browser for storage on our server(s) or your computer’s hard drive. Cookies and other related techniques enable WES to manage and/or customize your experience on the Site, including available advertisements. Cookies and other related techniques also make Web-surfing or site review easier by automatically performing certain functions such as saving your personal preferences and by providing targeted content.

Many consider the use of cookies and such identifiers to be an industry standard practice. Consequently, your Web browser is likely set to accept cookies or allow other identifiers. If you would prefer not to receive cookies or allow identifiers, however, you can alter the configuration of your browser to refuse cookies or surf anonymously. If you choose to have your browser refuse cookies or surf anonymously, you should understand that it is possible that some areas of our Site will not function properly when you view them.

What About External or Third-Party Web Sites?

To the extent hyperlinks or gateways are utilized to access external or third party sites, you should be aware that these external or third party sites may collect PII and are not controlled by WES and therefore, are not subject to this Privacy Policy. This Privacy Policy applies only to the Site and will not apply to (i) any other web sites or entities that WES does not own or control, or (ii) persons that are not employees of WES. WES suggests that you check the privacy policies of other web sites to determine how the proprietors of these third-party sites will utilize your PII.

What About Security & Data Integrity?

As is appropriate for the nature of PII collected and stored by WES, the Site uses industry standard security measures or safeguards to protect against the loss, misuse, and alteration of the PII under WES’s control. With respect to any stored PII, WES will also use commercially reasonable efforts to preserve such PII in its original form to the extent possible and as consistent with any processing that is directed by you or necessary for WES to provide the Site or its related solutions, programs, or services. WES has endeavored to create a secure and reliable Site. However, the confidentiality or integrity of any communication, data, or material transmitted via the Internet or stored with WES cannot be guaranteed. Accordingly, you should consider carefully if you want to submit PII via the Internet.

What About “Opting-Out” of Data Collection and Use?

The collection, use, and sharing of your PII may be necessary for WES to provide certain features, programs, events, resources, and services made available on the Site, and to operate and/or improve the Site. For example, all users who register for an event, program or seminar, or purchase resources from WES on the Site, will need to agree to WES’s use and collection of PII. However, under other circumstances you can decide on your own if you wish to provide your PII or opt-out of doing so. For example, if WES conducts a survey on the Site, you do not have to participate unless you agree to do so.

WES also provides you with the opportunity to opt-out of certain WES business practices where your PII may be used. Specifically, users may opt-out of including the PII they provide to WES in connection with the following activities: (i) inclusion in user postal mailings, (ii) e-mail communications sent by WES, (iii) facsimile communications sent by WES, and (iv) particular advertising arrangements.

California Residents: Companies that collect PII from California residents and disclose such information to third parties (including affiliated entities) for marketing purposes must, in response to a request by a consumer, either (1) provide a list detailing the categories of information shared and the entities to which such information was provided, or (2) provide a mechanism by which a consumer may opt-out of having his or her information shared with third parties. WES has elected the second option, and you may request that your PII not be shared with third parties by sending your request, including your full name, email address and postal address, to Attn. Privacy, 5908 Yellowstone Road, Cheyenne, Wyoming 82009. California residents are also entitled to know that they may file grievances and complaints with California Department of Consumer Affairs, 400 R Street, Suite 1080, Sacramento, CA 95814; or by phone at 916-445-1254 or 800-952-5210; or by email to dca@dca.ca.gov.

Moreover, WES may use certain methods and technologies to collect PII relating to your online activities over time (i.e., through more than one visit to the Site) and across third party websites or online services (i.e., through WES’s receipt of PII from other data sources). Any user who wishes to opt-out of such PII collection may contact us by email, phone or mail per the contact information listed in the final paragraph of this Privacy Policy.

What About Children?

WES cares about the safety of children on its Site and encourages parents and guardians to monitor their children’s use of the Internet. Although the Site is suitable for a general audience, the Site is intended for use only by users who are over 18 years of age. Accordingly, WES does not knowingly solicit PII from children or send them requests for personal information. If you become aware that your child has provided PII to WES, please contact WES immediately so that such information can be deleted, and WES otherwise discontinues any further services provided to such child.

What About Governing Law?

This Privacy Policy shall be governed by and construed in accordance with the laws of the State of Wyoming, U.S.A. The Site and the servers that host the Site are located in the United States. Any information you provide will reside in the United States. By visiting and using the Site and submitting PII thereto, you therefore authorize this transfer of your PII to the United States. If any part of this Privacy Policy is determined to be invalid or unenforceable pursuant to applicable law, then the invalid or unenforceable provision or part will be deemed suspended by a valid, enforceable provision that most closely matches the intent of the original provision or part and the remainder of this Privacy Policy shall continue in full force and effect.

What About Any Other Questions?

If you have any questions about this Privacy Policy or the PII collection and use practices of the Site, you can contact WES at WyomingEngineeringSociety.org, (307) 632-5656 (phone), or at Attn. Privacy, 5908 Yellowstone Road, Cheyenne, Wyoming 82009.